Actions to take in an Emergency

The actions that you should take in an emergency largely depend on the type of incident. The following links describe the types of emergencies that may affect the campus and a list of recommended actions for each There are also other helpful links.

Active Shooter, Intruder, Hostage Taker, etc.

ALICE Training

LVC’s Office of Public Safety offers ALICE training to any team or interested group. ALICE is the leading active shooter response program in the nation. The purpose of ALICE (Alert, Lockdown, Inform, Counter, Evacuate) training is to prepare individuals to handle the threat of an active shooter. You can learn more at www.alicetraining.com. Please contact the Office of Public Safety at ext. 6111 or public-safety@lvc.edu if you are interested in receiving ALICE training for your area or group.

In an active shooter situation, you should quickly determine the most reasonable way to protect your own life.

Action Options Include*

Evacuate—if there is an accessible escape path, evacuate to a safe and distant location.

Hide out—if evacuation is not possible, find a place to hide where the active shooter is less likely to find you.

Take action—as a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter.

Call 911

Call LVC public safety at ext. 6111

*The first three actions are from FEMA recommendations made in their online training session for an active shooter scenario.

AEDs and their Locations

An AED (automated external defibrillator) is a lightweight, portable device the delivers an electric shock through the chest to the heart. The shock can potentially stop an irregular heart beat (arrhythmia) and allow a normal rhythm to resume following sudden cardiac arrest.

Locations

  • Public Safety Vehicle (mobile)
  • Shroyer Health Center (Health Services Office), first floor hallway
  • Bertha Brossman Blair Music Center, main floor, main lobby outside Lutz Hall
  • Administration Building, first floor, center of hallway
  • Carnegie Hall, first floor, foyer/staircase area
  • Maude A. Laughlin Hall, first floor, foyer area
  • Vernon and Doris Bishop Library, first floor entry area
  • Neidig-Garber Science Center, ground level floor (2nd level), main lobby
  • Clyde A. Lynch Hall, first floor center lobby area
  • Frederic K. Miller Chapel, first floor, narthex
  • Allan W. Mund College Center (2), first floor, across from information desk AND lower level hallway outside Lebegern Learning Commons
  • Arnold Sports Center (2), main lobby near weight room AND west information desk
  • Jeanne and Edward H. Arnold Health Professions Pavilion (2), first floor near entry door AND second floor, west end of hallway

Bioterrorism/Suspicious Mail or Package

It is important that individuals take appropriate actions if they receive a suspicious package or envelope, or a threatening phone call regarding a biological agent.

Actions

  • Remain calm and alert.
  • Do not handle a suspicious package.
  • Do not use cellular phones or radio communication.
  • Call 911. • Call LVC public safety at ext. 6111.
  • Alert other employees and be prepared to evacuate the building.
  • Evacuate the building if directed to do so by College or other emergency officials. (See Building Evacuation Procedures)
  • Return to the building only when given the “all clear” signal by emergency personnel.

Note: Individuals who may have been exposed to a biological agent will be kept separated from other individuals within an enclosed area until properly examined or treated.

Blackout

A total power outage affecting the entire campus is referred to as a “blackout.”

Actions

  • Remain calm and alert.
  • Turn off all light switches.
  • Set equipment switches to OFF.
  • Increase ventilation by opening windows.
  • If your area has an emergency generator that does not start, notify facilities services (ext. 6340) or public safety (ext. 6111).
  • Evacuate the building if directed to do so by College or other emergency officials. (See Building Evacuation Procedures).
  • Follow directions of LVC public safety and/or residential life personnel.

Note: The following are not considered critical incidents/emergencies: a small power outage affecting only a few buildings on campus or a brownout resulting in a reduction in voltage by the power utility company during periods of heavy power usage.

Bomb Threat

Bomb threats may be delivered in a variety of ways, including written communication, verbal, recording, or through a third party. Most threats are called in to the target. All threats should be taken seriously and never ignored.

If the threat is received by phone, try to have another person listen to the call if possible. Keep the caller on the line as long as possible and ask for the message to be repeated for clarity.

Note: Do not use two-way radios or cellular phones. Radio signals have the potential to detonate a bomb. Do not touch or move a suspicious package.

Actions if a bomb threat is received by phone:

During the call:

  • Remain calm. Keep the caller on the line for as long as possible. DO NOT HANG UP, even if the caller does.
  • Listen carefully. Be polite and show interest.
  • Try to keep the caller talking to learn more information.
  • If possible, write a note to a colleague to call the authorities or, as soon as the caller hangs up, immediately notify them yourself.
  • If your phone has a display, copy the number and/or letters on the window display.
  • Complete the Bomb Threat Checklist immediately. Write down as much detail as you can remember. Try to get exact words.
  • Immediately on termination of call, DO NOT HANG UP, but from a different phone, contact authorities immediately with information and await further instructions.

After the call:

  • Call 911 and LVC public safety (ext. 6111). Important note: Do not use two-way radios or cellular phones. Radio signals have the potential to detonate a bomb.
  • Do not touch or move a suspicious package.
  • Do not share the information with anyone except emergency personnel and selected College officials. Note that only designated College officials can share information publicly.
  • Follow e2Campus for evacuation information, if applicable.

Actions if a bomb threat is received by handwritten note:

  • Call 911 and LVC public safety (ext. 6111). Important note: Do not use two-way radios or cellular phones. Radio signals have the potential to detonate a bomb.
  • Handle note as minimally as possible.
  • Do not touch or move a suspicious package.
  • Do not share the information with anyone except emergency personnel and selected College officials. Note that only designated College officials can share information publicly.
  • Follow e2Campus for evacuation information, if applicable.

Actions if a bomb threat is received by email:

  • Call 911 and LVC public safety (ext. 6111). Important note: Do not use two-way radios or cellular phones. Radio signals have the potential to detonate a bomb.
  • Do not delete the message.
  • Do not touch or move a suspicious package.
  • Do not share information with anyone except emergency personnel and selected College officials. Note that only designated College officials can share information publicly.

Civil Disturbance or Riot

A civil disturbance or riot is a gathering that has become significantly disruptive and may involve property damage, threats to individuals, etc.

Actions

  • Call LVC public safety at ext. 6111.
  • Make note of description, names, etc. of individuals involved.
  • Stay or move to a safe area away from the disturbance.
  • If possible, lock the area to prevent unauthorized entry.

Death/Fatality

If there is a death/fatality on campus, it is very important that authorities are notified immediately so that the area can be secured and an investigation initiated as quickly as possible.

Actions

The person who discovers or witnesses a fatality should:

  • Remain calm.
  • Call 911 and LVC public safety (ext. 6111).
  • If safe to do so, stay with the victim until authorities arrive.
  • If you are a witness, write down as much information possible.
  • Touch as little as possible as the area may be a crime scene.

Earthquake

The town of Annville is in an area where the risk of earthquake exposure to the College is considered slight: Seismic Zone 1 as defined by the Uniform Building Code.

An earthquake and any subsequent aftershocks may trigger secondary events such as fire (see the section on Fire), flooding (see Flooding), and the release or spread of hazardous materials (see Hazardous Materials Incident).

Actions

If shaking is felt, the following are appropriate:

  • Get under a desk, table, door arch, or stairwell.
  • If none of the above is available, move to an interior wall and cover your head with your arms.
  • Stay away from large glass windows, shelving systems, and tall room partitions.

When shaking has stopped:

  • Survey the immediate area for trapped or injured persons.
  • Evacuate the building using Building Evacuation Procedures.
  • Return to the building only when given the “all clear” signal by emergency personnel.

Explosion

An explosion may occur within a facility because of a laboratory accident, a gas leak, or a bomb device. An explosion also may be accompanied by a fire (see the section on Fire) or a medical emergency (see Medical Emergency).

Actions

  • Activate building alarm system.
  • Call 911 and report location of explosion/fire.
  • Call LVC public safety at ext. 6111.
  • Evacuate the building using the nearest exit (see Building Evacuation Procedures).

Fire

In the event of a fire—large or small—the building should first be evacuated according to Building Evacuation Procedures and then the fire should be reported.

Students and employees should become familiar with the location of emergency exits, stairwells, alarm pull stations, and fire extinguishers in buildings they regularly use. During an evacuation, please be aware of individuals with special needs and be prepared to help as required.

Actions

In the event of a fire or suspected fire:

  • If a burning odor or smoke is present, pull a fire alarm to activate the fire alarm system.
  • If you are inside a room and the door is closed, feel the door before opening it:
    • If hot, do not open; stuff towels or blankets at bottom; signal for help from window.
    • If cool, use caution when opening door.
  • If you can help control the fire without personal danger, use fire extinguisher if trained; otherwise leave the area.
  • Never allow fire to come between you and an exit.
  • Leave the building—DO NOT use elevators. Do not waste time locating personal items.
  • As you leave, make sure everyone has left immediate area; close doors behind you.
  • When you are out of the building, call 911.
  • Remain at scene in a safe location; report to emergency personnel as they arrive.

In response to an audible fire alarm:

  • If audible alarm sounds, evacuate the building (see Building Evacuation Procedures).
  • Leave the building—DO NOT use elevators. Do not waste time locating personal items.
  • As you leave, make sure everyone has responded to the alarm.
  • Accompany and assist persons with disabilities.
  • Shut all doors behind you to help slow the spread of fire and smoke as you leave.
  • Return to the building only when given the “all clear” signal by emergency personnel.

Additional guidelines:

  • Do not break windows unless necessary to escape. Oxygen feeds the fire.
  • Stay low if moving through smoke. If caught in smoke crawl on hands and knees and breathe through nose using cloth filter.
  • If advancing through flames hold your breath; move quickly; cover head and hair; keep head down and eyes closed as much as possible.

Flooding

The College is in an area outside the 500-year flood plain with little or no probability of direct flooding from area streams, creeks, and other bodies of water. However, flooding may still occur as the result of surface or ground water entering below-grade areas.

Actions

As a precaution:

  • Stay out of and away from flooded area(s), and do not drive through standing waters.
  • When possible and practical, move equipment, supplies, and machinery to a higher elevation.
  • Equipment that might have to be shut down should be identified.
  • When safe (e.g., not in the presence of water) and necessary, electrical power should be disconnected.

After a flooding incident:

  • Call LVC public safety (ext. 6111) or 911.
  • Lock areas to prevent unauthorized entry.
  • Identify areas for damaged materials.

Note: Stay out of flooded area(s). Do not enter until electrical power has been turned off.

Hazardous Materials Incident

Hazardous materials include compressed gases, corrosive liquids, or flammable liquids that may be stored, used, or transported on the campus. In addition, trains that pass through the campus often carry hazardous materials.

There are two types of hazardous materials incidents:

1) Non-emergency, non-health-threatening incident—A spill that is not the result of container failure, is less than one ounce (30 ml), and can be cleaned up within 15 minutes; this type of spill does not require recording or reporting but must be cleaned up immediately.

2) Emergency, health-threatening incident—all other spills are considered emergency, health-threatening incidents and must be reported and recorded following procedures designated by various state and federal agencies.

Actions

On-campus incidents when any type of potentially hazardous material appears to be leaking or poses a danger to people:

  • For an emergency incident, call 911 and LVC public safety (ext. 6111). For a non-emergency incident, call LVC public safety ext. 6111).
  • Confine the fumes or fire by shutting room doors.
  • If possible, extinguish flames and ignition sources.
  • Sound the building alarm.
  • Evacuate the building using Building Evacuation Procedures.
  • Return to the building only when given the “all clear” signal by emergency personnel.

Railroad or highway incidents:

  • Call 911 and LVC public safety (ext. 6111).
  • Evacuate the building using the Building Evacuation Procedures.
  • Return to the building only when given the “all clear” signal by emergency personnel.

Hurricane/Tropical Storm

The instructions of local civil defense, emergency preparedness officials, and the National Weather Service will be used to formulate a response to a potential hurricane/tropical storm event. College officials will decide whether the College will be closed and what personnel will stay on site.

During the storm, employees remaining on campus will be careful to monitor the progress of the hurricane or storm. Even though the College is not located in a flood-prone area, there is the potential for water damage from a hurricane or tropical storm if heavy rains overtax street and storm drains (see the section on Flooding).

Medical Emergency

Quick and responsible action during a medical emergency is critical. Students and employees who are not trained to use medical equipment or perform procedures such as CPR should refrain from taking any action beyond calling for help and dialing 911.

Actions

Three basic steps:

  • Call 911.
  • Do not move a seriously injured person unless it is a life-threatening situation or it is necessary to prevent further injury.
  • If safe, stay with the victim and attempt to keep him or her as calm and comfortable as possible.

Additional steps:

  • Call LVC public safety (ext. 6111).
  • Call LVC health center (ext. 6232).
  • If appropriately trained, give CPR and first aid.
  • Keep the victim warm to avoid shock and elevate lower extremities if possible.
  • Remain with the victim until an ambulance or qualified medical personnel arrive.

Missing Person

If you and friends or colleagues are concerned that a student or employee is missing, you should report the concern to the appropriate on-campus personnel.

Actions

  • Contact LVC public safety (ext. 6111) or a member of the student affairs/residence life staff (ext. 6230).
  • Provide the name of the person, date/time last seen, and other pertinent information.

Nuclear Power Incident (TMI - Three Mile Island)

If a serious incident occurs at a nuclear power plant, radiation could be released into a river as a liquid and travel downstream, or it could be released into the air as a gas and carried by the wind along a pathway consisting of an area within about a 10-mile radius of the plant.

The College is not located within the 10-mile evacuation area for Three Mile Island (TMI) in Middletown, Pa., as defined by the Pennsylvania Emergency Management Agency. However, College officials may order an off-campus evacuation if it is believed that an incident at TMI poses a possible threat to students and employees. Instructions for the evacuation will accompany the announcement of such an evacuation.

Note: The College is the designated evacuation site for the Milton Hershey School, which is in the 10-mile evacuation area for TMI. The on-campus location normally will be the LVC Sports Center. Assistance in caring for evacuees will be provided by College staff and Metz Culinary Management.

Sexual Assault/Rape

Special sensitivity is necessary when dealing with sexual assault and rape. The primary concerns are the physical and emotional health and safety of the victim, the safety of the College community, protection of the victim from undue embarrassment or publicity, and ensuring confidentiality.

Actions

  • When confronted with the possibility that a sexual assault or rape has occurred, attend to the needs of the victim and ask what the victim would like to do.
  • Encourage the victim to seek medical attention or to go to the Shroyer Health Center (717-867-6232 or extension 6232).

Additional Actions

  • The following procedures should be followed to preserve evidence:

              a. Do not clean up the location where the act was committed,                        e.g., room, car.

              b. The victim should not bathe, shower, or douche prior to the                        medical examination. The doctor will give instruction on                              appropriate hygiene and medications to protect health.

              c. Do not discard any clothing worn during the assault; put it in a                    paper bag (do not use a plastic bag).

  • Call the Office of Public Safety (717-867-6111 or extension 6111), student affairs (717-867-6233 or extension 6233), or human resources (717-867-6416 or extension 6416) to file a report (Pursuant to the Clery Act, Title IX, Lebanon Valley College employees are required to report all allegations of sexual assault).
  • Student affairs or human resources representative will inform the victim of the right to press charges and will proceed with the college investigation. Arrangements can be made to transport the victim to a medical facility or Shroyer Health Center, and other resources will be made available.

Social Media Threat

LVC students, faculty, and staff who see any potentially threatening social media messages about the College or any of its people should immediately contact the student affairs staff members on call (residential life and public safety).

Actions

  • Contact a member of the residence life staff (ext. 6230) and public safety (ext. 6111).
  • Provide the threatening message(s), its location (specific social media site), and other pertinent information.

Suicide Threat/Attempt

Quick and decisive action during both suicide attempt and suicide threat is critical. All threats should be taken seriously as if the student or employee intends to complete it. Students and employees who are not comfortable doing the following should call 911 immediately.

Attempted Suicide

Actions

The basic steps:

  • Call 911.
  • Call LVC public safety (ext. 6111) to report.
  • Do not move a seriously injured person unless it is a life-threatening situation or it is necessary to prevent further injury.
  • If the victim is unresponsive, roll them over on their side to prevent choking.

Additional steps:

  • Call LVC counseling services (ext. 6696) and LVC health services (ext. 6232) if during regular business hours.
  • Keep the victim warm to prevent shock and remain with the victim until an ambulance or qualified medical personnel arrives.

Threatening Suicide

Actions

  • Call 911.
  • Call LVC public safety (ext. 6111) to report.
  • Take threat seriously and ask to walk them over to the Shroyer Health Center if applicable.
  • If they resist, call counseling services (ext. 6696) or Crisis Intervention (717-274-3363) for assistance.
  • Ask for weapons/drugs intended to cause self-harm.
  • Do not leave person alone until professional personnel is consulted.

Threat by Phone

If a threat is received by phone, it is desirable to have another person listen to the call if possible. A calm response to the caller could result in more information. Since the caller is the best source, keep him or her on the line as long as possible and ask for the message to be repeated for clarity.

Actions

During the call:

  • DO NOT hang up.
  • Remain calm, be courteous, and listen.
  • Attempt to find out why the caller is upset.
  • Identify the type of threat and to whom it is directed.
  • Check caller ID if available.
  • Write down as much information as possible.
  • Get as much information as possible.

After the call:

  • Call 911.
  • Call LVC public safety (ext. 6111).
  • Do not share the information with anyone except emergency personnel and selected College officials. Note that only designated College officials can share information publicly.

Tornado

A tornado watch signifies that weather conditions exist that could produce tornadoes. A tornado warning indicates there has been a sighting or detection of an advancing tornado. If the National Weather Service issues a tornado warning, an emergency may be declared for the campus.

Actions

As a precaution:

  • Move quickly to an underground area such as a basement.
  • If an underground area is not available, use:
    • Small interior rooms without windows on the lowest floor.
    • Hallways on the lowest floor away from doors and windows.
    • Rooms constructed with reinforced concrete, brick or block, with no windows and a heavy concrete floor or roof system.
    • Any protected area away from doors and windows.

As soon as the tornado passes:

  • Evacuate–DO NOT use elevators.
  • Assist those with special needs.
  • If smoke or heat is present, do not open doors (see the section on Fire).
  • Be alert to open or unprotected floor openings, shafts, etc.
  • Avoid areas of potential collapse.
  • Be alert for energized electrical equipment, wiring, fixtures, etc.
  • Proceed to assembly area as directed by College or other emergency officials.
  • Return to the building only when given the “all clear” signal by emergency personnel.

Train Derailment

If a train derailment occurs on campus, you should report it immediately to emergency personnel.

Note: A train derailment may be accompanied by hazardous materials (see Hazardous Materials Incident), medical emergencies (see the section on Medical Emergency), explosions (see Explosion), or fires (see Fire).

Actions

  • Call 911.
  • Call LVC public safety (ext. 6111).
  • Move to a safe location away from the affected area. Move upwind if possible to avoid airborne hazardous materials.