Academic Procedures

Academic Advisors Withdrawal from the College
Change of Registration Leave of Absence
Change of Major Bad Weather and Meeting of Classes
Class Attendance Academic Recognition

Academic Advisors
Each student has a faculty advisor whose role is to counsel about registration procedures, course selections, academic requirements, and regulations. The student is expected to obtain the advisor’s counsel and approval before registration, withdrawal, election of pass/fail option, and/or change in credit/audit status.

Change of Registration
Change of registration, including pass/fail elections, changes of course hours credit, changes from credit to audit and vice versa, must be approved by signature of the advisor. In most instances, registration for a course shall not be permitted after the course has been in session for one full week. With the permission of the advisor, a student may withdraw from a course during the first 10 weeks of the semestser. However, first time, first-semester freshmen may withdraw from a course at any time through the last day of semester classes with permission of the advisor. A fee is charged for every course change added at the student’s request after the publicized Add/Drop Period (the first full week of classes).

Students who drop below full-time status (below 12 credits) during the Add/Drop Period will be re-billed as part-time students. Resident students who drop to part-time must have the permission of the associate dean of student affairs. Other considerations regarding financial aid, academic progress, and health insurance must be made before dropping to part-time status.

Student who drop courses after the publicized Add/Drop Period will not have their status changed to part-time. However, consideration must be given to academic progress and future eligibility for financial aid and scholarship monies.

Students enrolled in courses meeting during the summer or for an abbreviated period during fall and spring semesters may drop a course before the second class meeting. Thereafter, students may withdraw from a course up to the first two-thirds of the course.

Change of Major
Students wishing to transfer from one major to another must complete a change of major form available in the Registrar’s Office. It must be signed by the chair of the department of the student’s current registration and the chair of the department to which the student wishes to transfer.

Class Attendance
At Lebanon Valley College, the academic program is the centerpiece of the student’s experi- ence. Commitments to one’s academic program take priority over other obligations, College sponsored or otherwise. Regular attendance at all courses is essential to academic success. It is the student’s responsibility to attend class and to be accountable for all work missed in the event of being absent from class. Faculty are not obligated in any way whatsoever to make special arrangements for any student who is absent from class.

Specific class attendance policies are determined by individual faculty member. These may include regulations regarding tardiness. Faculty members have the right to reduce a student’s final grade based on his or her attendance. Each individual faculty member’s attendance policy—and the consequences students face when exceeding the allotted number of absences—must be clearly stated in the course syllabus and explained to students on the first day of class. Academic departments may also have an attendance policy, particularly one regarding practicums, student teaching, or clinical experiences.

Long-Term Absences
A long-term absence from a class may severely impact a student’s ability to complete a course successfully.

In the event that a student will be absent for more than one calendar week during the 15-week semester or two class days during accelerated courses, he or she should notify the assistant dean of advising and student success, who will facilitate communication among key personnel at the College. The student should also contact his or her faculty. Assuming it is possible, the student should indicate to both the faculty and the assistant dean the dates he or she will be absent.

Administrative Withdrawal
A long-term absence from a class or classes may result in administrative withdrawal from the course or the College. In a traditional, 15-week semester, a student will be administratively withdrawn with a grade of “W” after three calendar weeks or three class days during accelerated courses. This is assuming the deadline to withdraw has not passed.

Departmental policies, particularly those pertaining to a clinical or practicum experience, take precedence over the College’s generalized policy on long-term absences. Students should consult the Student Handbook for their academic programs in order to familiarize themselves with the department’s attendance policy.

Practice, Activities, and Athletic Contests
An excused absence is defined as an absence for which a student is not penalized. It is possible, but not guaranteed, for a student to be excused from class when participating in an authorized College activity, such as field trips, athletic competitions, performances, and departmental or College events. The faculty member of the academic class from which the student will be absent has discretionary authority to grant or not grant the excusal. In general, student attendance at academic classes has priority over other College functions.

When faculty require attendance at class sessions or events outside of students’ regularly scheduled academic classes, the faculty member must provide alternative methods of fulfilling the assignment for students who are legitimately unable to participate.

Faculty planning class trips or other activities resulting in student absences from classes in other courses must provide each participating student, as far in advance as possible, with a written request for excusal, which students are then expected to present to their other instructors. The request must detail the nature of the event, date(s), and times, the names of participating students, and include the signatures of the instructor(s) and the instructor must also notify the registrar. Sponsors of co-curricular events (aside from semester-long sports events), must follow this process as well.

Sports rosters are issued team by team at the beginning of each semester, with the names of participating students, the dates of the athletic contests, and requested excusal times listed on each roster. Unscheduled games will be announced through the Athletic Department. Students are responsible for requesting class excusals for any athletic events. Athletic practices do not warrant a request for class excusal.

In all cases, when a student is absent from class—whether the absence is excused or not—the student remains responsible for all and any work missed. When requests for excused absences are granted, the faculty member may stipulate when and in what manner the missed work must be completed by the student.

If attendance requirements conflict, the vice president of academic affairs and dean of the faculty will mediate.

Withdrawal from the College

Students wishing to withdraw from the College with all “W”s must submit the necessary paperwork to the Registrar’s Office by 4 p.m. on the last day of classes. Readmission of a student requires written permission from the associate dean of academic affairs. Students who withdraw and later return to the College have forfeited their merit scholarships. Students may apply for need-based institutional, federal, and state aid.

Leave of Absence
For reasons of health or in other compelling circumstances, students may request a voluntary leave from the College for one or two semesters. A student should complete the form available in the Registrar’s Office and secure approval from the associate dean of academic affairs. Students on leave are regarded as continuing students and retain their status for registration and merit scholarships. For all other forms of financial aid, the student should contact the Financial Aid Office directly. The College reserves the right to require a leave of absence for medical reasons at any time it is deemed necessary to protect the student or other members of the College community or the interests of the College. Before a student returns from a medical leave of absence, a clearance interview and receipt of additional documentation may be required.

Bad Weather and Meeting of Classes
The general policy is that regular day classes are held during bad weather conditions for those students and faculty members able to get to class without jeopardizing themselves. It is understood that when classes are held under bad weather conditions, neither commuting students nor faculty members are expected to take any personal risk to get to campus, nor will either be penalized in any way for missing class. Faculty members who cannot meet their classes are requested to notify the College.

However, the vice president of academic affairs and dean of the faculty may cancel all classes in the event of severe inclement weather or other emergency. The College will notify the news media and send messages via campus email and other outlets of whatever action is being taken. Students may also call the College Center desk at 867-6233 for information.

Academic Recognition
Dean’s List
The Dean’s List recognizes undergraduate students for outstanding academic achievement during each semester. Students achieving a 3.40 or higher grade point average while carrying at least 12 credit hours for grade (excluding courses taken pass/fail) shall be named to the Dean’s List at the end of each semester. Students with any incomplete grades will not be awarded Dean’s List. If, when all incompletes are resolved, the student meets the Dean’s List criteria, he/she may submit a request to be added to the Dean’s List through the Registrar’s Office. Information regarding the honor is sent to students’ hometown newspapers.

Graduation Honors
After completing a minimum of 60 calculated credit hours of residence work, a student may qualify for graduation honors. The honors to be conferred are summa cum laude for grade point averages of 3.75–4.0, magna cum laude for grade point averages of 3.60–3.74, and cum laude for grade point averages of 3.40–3.59.

Departmental Honors
All major programs provide the opportunity for departmental honors work during the junior and senior years. For specific information, interested students should contact the appropriate department chair. The minimal requirements for departmental honors are a cumulative GPA of at least 3.0, both at the time of application and at the time of graduation; a written thesis; an oral presentation; and approval by a majority vote of the full-time members of the department. This project is undertaken on a subject of the student’s own choosing under the supervision of a faculty advisor. Opportunity also exists to do creative work. A maximum of 9 hours credit may be earned in departmental honors.

Honor Societies
Alpha Kappa Delta—ΑΚΔ
Alpha Kappa Delta is the international sociology honor society. Students who maintain a 3.0 average in sociology and a 3.3 average overall are eligible to be inducted into the honor society at a ceremony during their senior year. Inducted students will be awarded a teal honor cord to be worn at Commencement.

Alpha Sigma Lambda—ΑΣΛ
Alpha Sigma Lambda is a national honor society whose aim is to recognize the special achievements of continuing education students who accomplish academic excellence while facing completing interests of home and work. To become a member, students must be at least 22 years old, a matriculated student seeking an initial degree, completed 24 credits at LVC, and have a minimum 3.2 overall GPA.

Beta Beta Beta—ΒΒΒ
Beta Beta Beta, a national biological honor society, is open to majors in the biological sciences by invitation. To become a member, one must have completed three courses in biology with a GPA of 3.0 in biology and 3.0 overall.

Delta Alpha Pi—ΔΑΠ
Delta Alpha Pi is an international honor society for students with disabilities. Established in 2004, Delta Alpha Pi presents an opportunity to change negative perceptions of persons with disabilities by recognizing those with exemplary academic records. Undergraduate candidates must have completed 24 credits and earned a cumulative average of 3.10.

Gamma Sigma Epsilon—ΓΣΕ
Gamma Sigma Epsilon is a national honor society for students achieving high standards of
excellence in the study of chemistry.

Phi Alpha Epsilon—?ΑΕ
Phi Alpha Epsilon (the Greek initial letters of the words, “lover of learning and finder of truth”), the College’s honor society, was established in 1935 and recognizes academic achievement and service to others. To be eligible for this award, students must achieve a cumulative GPA of at least 3.60, complete at least 24 credits of general education coursework at LVC, and achieve a “bronze” level of service hours (as determined by the Office of Spiritual Life) at the conclusion on the fall semester prior to graduation. Seniors are formally welcomed into the society at a spring banquet.

Phi Alpha Theta—?ΑΘ
Phi Alpha Theta is a national honor society dedicated to the study of History through research, teaching, publication, and the exchange of learning and ideas. Membership is awarded to undergraduates who have completed 12 credits in History and achieved a minimum grade-point average of 3.5 in History and an overall cumulative grade-point average of 3.4.

Phi Kappa Pi—?ΚΠ
Phi Kappa Pi, LVC’s honor society in business, is open to business, accounting, and economics majors. Selection is made by business department faculty. Membership is open to those with junior or senior status and a department GPA of 3.40 or higher and a College GPA of 3.25 or higher. Candidates for membership must also exhibit participation in department, College, or community activities demonstrating leadership and non-academic involvement.

Kappa Delta Pi—ΚΔΠ
Kappa Delta Pi is an international honor society for education students dedicated to promoting excellence in the profession through the advancement of scholarship, leadership, and service. Membership is open to students who have completed at least 30 credit hours with a minimum of 12 credits in professional education courses. Leadership abilities and a cumulative GPA of 3.6 are also required.

Phi Sigma Iota—?ΣΙ
Phi Sigma Iota is an international honor society that recognizes outstanding ability in the field of language studies, literature, and cultures. It promotes international communication and understanding and is the highest academic honor in the field of languages. Selection is made by languages faculty. Members are selected from language majors and minors with a department GPA of 3.00 or higher and a College GPA of 3.00 or higher.

Phi Sigma Tau—?ΣT
Phi Sigma Tau is the international honor society for philosophy, dedicated to encouraging interest and activity among students and to promote ties between philosophy departments in accredited institutions. Eligibility requirements include the completion of three full semesters and at least two philosophy courses and a 3.5 GPA in philosophy classes. Inducted students must rank in the upper 35 percent of their class.

Pi Mu Epsilon—ΠΜΕ
Pi Mu Epsilon is a national honor society dedicated to the promotion of mathematics and the
recognition of students who successfully pursue mathematical understanding.

Pi Sigma Alpha—ΠΣΑ
Pi Sigma Alpha is the honor society for politics majors. Members qualify for graduate school scholarships in politics and tuition reductions for certain Washington internship programs. Undergraduate candidates must have completed 60 credits, at least 10 in politics, and a cumulative grade point average of 3.4 or higher.

Psi Chi—ΨΧ
Affiliated with the American Psychological Association, Psi Chi is the national honor society for students who are psychology or psychobiology majors or psychology minors. Students must have a College and departmental GPA of 3.20 or higher.

Sigma Iota Rho—ΣΙΡ
Sigma Iota Rho is an honor society for international studies. It promotes and rewards scholar- ship and service among students of international and global studies. Members must be of junior standing, have completed at least 21 credits toward a major or minor in global studies, and have participated in an approved study abroad program. A grade point average in global studies is required.

Sigma Pi Sigma—ΣΠΣ
The national physics honor society, Sigma Pi Sigma, recognizes outstanding scholarship in physics and promotes an attitude of service. Members must have completed 45 credit hours, 12 credits of physics coursework, and have at least a 3.4 GPA for physics courses and for cumulative course grades. All members must rank in the upper third of their college class.

Sigma Tau Delta—ΣTΔ
Sigma Tau Delta, an international English honor society, is open to English majors with a
cumulative GPA of 3.5 and faculty approval.

Theta Alpha Kappa—ΘΑΚ
Theta Alpha Kappa is the only national honor society in the fields of religious studies and theology. Members must have completed three full semesters with a minimum of 12 credits in religion. A GPA of at least a 3.5 in religion courses is also required, as is a 3.0 cumulative GPA. Inducted students must rank in the upper 35 percent of their class.

Who’s Who
One of the awards possible for an LVC student is to be listed in the annual publication of Who’s Who Among Students in American Colleges and Universities. The award is given to selected students based on nominations submitted by faculty and administrative staff. It consists of a certificate, a biographical listing in the annual publication for the year of graduation, and the use of the placement service operated by the national organization. Selections are based on scholarship, participation and leadership in academic and co-curricular activities, citizenship, and service to the College.