Web Policies and Proposal Procedures

Proposal Procedures
Projects deemed "large" in size, those that requires guidance and aid from either other individuals on campus or from an outside vendor should be discussed with the Office of Marketing and Communications prior to initiation.

The following outlines the steps involved in submitting a project for consideration.

  1. Schedule a meeting with Jasmine Bucher, director of communications, to discuss the proposed project with as much detail as possible.
  2. The director of communications will then take your proposal to the Web Development Team. The team will look over the proposal and determine the scope of the project.
  3. The director of communications will contact the project manager after the meeting to discuss details. Note: If the web team needs further information, steps two and three would become circular until the team is clear on what is needed.
  4. If the project can be handled by the web team, a written outline of the client's needs, the web team's anticipated approach to the project and an estimated timeline will be sent to all parties involved to ensure everyone is on the same page. If all parties agree to that outline, the project will then begin. Otherwise (i.e., if the web team determines that the scope of the project is outside its purview), the proposal will move to the Web Committee, which is composed of faculty and administrators. The Project Manager and all other interested parties will then join the Web Committee to discuss their needs. It will be determined how the project will proceed at this meeting. A written outline of the project and how it will be completed will be sent to all parties involved after the meeting and the project will commence.


Content within the LVC Website

One of the primary purposes of the LVC website (defined as everything housed under the www.lvc.edu domain) is to promote the College to the external public. It is therefore imperative that the content within the site does so in an accurate and tasteful way while also following the visual identity of the College. To maintain consistency, any new or additional content (other than simple updates to existing content) intended to be placed within the www.lvc.edu domain must be discussed and approved by the College's director of communications and/or web committee. As "publisher" of the LVC website, the College retains its right to deny placement of any web content or design that has not followed the guideline above.

 

Guidelines for Posting "Creative Works"
The Web Committee enthusiastically supports the posting of student work to an academic department's website as an excellent way to showcase the variety and quality of work created by LVC students.

Students' creative work may be placed on a department's web pages subject to the following guidelines:

  • The department is responsible for maintaining its "gallery" of works on the web and reviewing its content annually (at a minimum).
  • The department must obtain the student's written permission before displaying his or her work online. The department will use the permission form to outline the liabilities of placing creative work online. The students' signature will ensure that the student is aware of these potential threats and acknowledge that the student gives express permission to display his or her work online.
  • The student's name must be posted next to the creative piece.
  • A faculty member of the department wishing to post student creative works is responsible for selecting the works to be displayed online. Works displayed should illustrate the caliber of work done by the students and should reflect well on the department and the College.
  • Student work must be reviewed and approved by the department chair before being posted online.
  • As "publisher" of the website, the College retains its right to decide whether the posting of a particular work is in the best interest of the institution.
  • The department is responsible for production of photography, audio and/or visual needs that are required to post the creative work online.
  • It is recommended that students' work is showcased in a singular area within your departmental pages. (see permission form under ownership)


Content of Personal Web Pages

Personal web pages must have the following disclaimer on all of their pages:

These web pages are the personal expressions of the author and do not in any way constitute official Lebanon Valley College content. Comments should be directed to the author.

While the College makes no effort to pre-approve, review or edit personal web pages, it reserves the right to remove pages that it, in its sole discretion, deems inappropriate.


Content of Student Organizations' Web Pages

The following disclaimer must be on all pages of every student organization web pages:

"The links from this page are the web pages of student organizations at Lebanon Valley College. These pages do not in any way constitute official College content and Lebanon Valley makes no effort to pre-approve, review or edit these pages. The views and opinions expressed in these web pages are strictly those of the student organizations that maintain the pages, and the authors of the pages themselves. Comments should be directed to them."

While the College makes no effort to pre-approve, review or edit organizational web pages, it reserves the right to remove pages that it, in its sole discretion, deems inappropriate.


Social Media Link Policy

All social media sites linked from an official Lebanon Valley College page or promoted in College communications must:

  • Have a faculty member or administrator as the host administrator/moderator
  • First be approved by the Office of Marketing & Communications. A written proposal must be submitted to the Director of Communications, Jasmine Bucher, prior for review.
  • Adhere to an appropriate level of quality deemed acceptable to the College's standards
  • It is suggested, but not required, that the director of communications and/or the director of media relations and campus communications be included as an administrator for the social media account.